Assistant Apartment Manager

Job Post Information* : Posted Date 2 months ago(10/4/2023 12:15 PM)
Job Locations



Preferred Apartment Communities is engaged in the operation of primarily Class A multifamily properties. We have developed a culture throughout our company that is designed to show respect for each other, our residents, and vendors. We believe our focus on quality, consistency, and innovation provides strong national recognition for the Preferred Apartment Communities brand. Learn more about us at  


The Apartment Assistant Manager is responsible for leasing apartments, retaining residents through customer service, marketing the community, and handling administrative and financial responsibilities for the assigned community. The Apartment Assistant Manager oversees the community in the absence of the General Manager.


LOCATION: The Drexel Collective


Lease apartments, retain residents through customer service, market the community, and handle administrative and financial responsibilities for the assigned community. Oversee the community in the absence of the General Manager.


  • Assume supervisory responsibilities in the absence of the General Manager. 
  • Attend managers meeting whenever the General Manager is unable to attend.
  • Special projects assigned by the General Manager.
  • Lease apartments to qualified prospects using product knowledge, closing techniques, professionalism, and poise while building rapport with the customer.
  • Respond promptly, with a positive, helpful, and courteous attitude, to all walk-in and telephone prospects. Enter all walk-in and phone traffic into database daily. Respond to internet leads
  • Call the answering service as necessary for messages and follow up on all messages.
  • Visually inspect entire property (office, models, compactor, vacants, and amenity areas) daily for cleanliness. Pick up trash and run trash compactor when necessary, and if called for, carry cleaning supplies and/or vacuum up or down stairs to apartment homes, and clean apartment to bring it up to prospect ready standards.
  • Escort prospects to an apartment home and to all amenity areas, using stairs as necessary. Also drive a golf cart or other motor vehicle with prospects as passengers and operate keys in door locks and key closet.
  • Follow up with all prospects by phone and in writing pursuant to PAA’s procedures.
  • Accurately type all paperwork needed and enter lease agreement and any other forms into database before submitting lease files for verification.
  • Verify applications and process files quickly through phone calls, correspondence and computer software. Submit to manager for approval prior to move-in
  • Complete verification process in a timely manner. Notify applicant verbally and in writing within 24 hours if application is denied.
  • Process all paperwork and set up file for move-in.
  • Schedule move-ins to minimize rent loss.
  • Maintain a minimum of 20% conversion ratio of total traffic.
  • Follow-up within 24 hours by phone and within 48 hours in writing with a personal note to all prospects.
  • Shop the competition. 
  • Review monthly financial reports and supporting data with General Manager.
  • Make suggestions that will maximize revenue and cash flow.
  • Collect and bank stamp all rent checks daily and enter into database.
  • Maintain a deposit log.
  • Make deposits daily at specified bank office. Operate night drop box when necessary.
  • Notify manager of any delinquent rent and prepare and deliver late rent letters to those residents.
  • Prepare and deliver demand letters no later than the ninth of each month and inform manager. Prepare late rent reminders per your market qualifications as specified in the lease.
  • File all dispossessory for delinquent rent through the office of the County Clerk on the tenth of the month or through designated eviction service.
  • Notify resident in writing and by phone of a returned check. If payment is not received within 24 hours, post demand on resident’s door and file dispossessory with County Clerk or eviction service. Keep managers informed on status of dispossessory.
  • Monitor cash receipts book.
  • Collect money from laundry room following coin collection procedures, be sure two associates collect and count cash. Deposit money the same day it is collected.
  • Open mail and date stamp invoices daily.
  • Match invoices with delivery ticket and put in payables’ file and enter all invoices into database.
  • Submit Invoice List and invoices to manager for approval.
  • Bill residents for any miscellaneous charges such as utility charges. Follow-up on collection.
  • Verify vendor statements and billing discrepancies.
  • Visually inspect apartments for move-ins, move-outs, special resident requests, and turnkey inspections and follow through with any concerns.
  • File all maintenance requests in apartment files.
  • Consistently follow key control system, including, but not limited to, nightly back up of the system.
  • Schedule and inspect apartments for turnkey service.
  • Receive and acknowledge resident notices and prepare files. Collect any early termination fees.
  • Write up all maintenance requests upon receipt.
  • Participate in grounds walk once per quarter.
  • Review monthly general inspection report with manager and participate in improvement efforts.
  • Stays current on relevant market issues and competitive information.
  • Other projects and duties as requested.



  • Communicate with residents and prospects in a manner consistent with PAA’s standards
  • Read and/or listen to resident requests/complaints
  • Receive resident complaints in a calm, open, and professional manner
  • Solve problems quickly, usually within 24 hours, or contact supervisor for immediate assistance


  • Multi-family leasing experience required

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email




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